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Minutes of the Meeting held on Tuesday 4th July 2017
at the Village Hall, The Lee at 7.30pm.
Minutes remain in draft until ratified at the next Council meeting
17/49 Apologies for absence
17/50 Approval of Minutes of previous meeting
17/51 Matters arising from Minutes not itemised separately
17/52 Declarations of interest on forthcoming business
17/53 Report from County/District Councillors
Cllr Sully thanked Cllr Birchley for her support over a recent footpath matter. He also advised that Cllr Morris will pick up on progress of Superfast Broadband, and asked who Cllr Birchley felt the PC should be speaking to. Cllr Birchley suggested Philippa Batting, Managing Director, and will contact her direct.
Cllr Sully mentioned the state of repair of many of the local roads, in particular failed repairs. Cllr Birchley urged councillors to keep reporting potholes. Cllr Fowler asked for a ‘Public Transport’ Contact within BCC and it was agreed that she would look this up.
17/54 Clerk’s report
17/55 Comments or questions from members of the public:
i) The Finance Group advised that the Annual Return 2016/17 has been submitted and presented on accounts to date.
ii) Invoices to pay:
iii) Financial Regulations – it was agreed that councillors would review these
Cllr Sully invited Cllr Fowler to join the Finance Group, all agreed & Cllr Fowler accepted.
17/57 Council property – reports and proposed actions
Cllr Sully began by thanking everyone for the reports submitted prior to the meeting
i) Playground inspections: Cllr Perry advised that weed killer has been effective so strimming no longer necessary close to posts of Fort. She also reported: The rest of the playground equipment is sound although there is evidence of mud on the slide which could damage the surface. This has been cleaned off. The fort is holding up and is probably in better shape than it has been for a while. The bench area is looking much tidier since the undergrowth has been cut back.
Cllr Sully advised of 3 volunteers for the working party to review the future of the Fort (P Ogley, M Munnich & M Godfrey) & thanked them.
Two additional gates have been ordered. Cllr Chinnery will arrange installation. Cllr Chinnery
Cllr Weir reported further: We have new tenants for one and a half allotments. Steven Chilton has cut back and sprayed with weed killer a previously neglected plot, for which he has submitted his invoice.
All Seasons Landscapes continue their schedule of mowing the play areas. They have cut the roadside hedges and the rough grassed areas. They will be asked to put weed killer around newly planted trees Action: Cllr Weir
The allotments overall appearance is a little better however we still have unkempt unused plots and responsible occupiers are being approached. Action: Cllr Weir
Cllr Chinnery questioned who should be responsible for the signs and it was agreed that this should be Cllrs Perry & Weir. The Clerk will send them costs received so far. Action: The Clerk
iii) Other assets – Cllr Fowler
Jubilee Well: quotations for renovation have been invited
Telephone boxes: BT are proceeding with their plans for removal of the boxes, but have as yet given us no indication of timescales nor of the state in which they will leave the sites.
Notice boards: The board at the Guild Room has been renovated by the owner. That at Swan Bottom is still in situ. Now that Colin has uploaded so much information to the PC web site, Cllr Fowler will put a notice in all the boards with the URL and summary of the information available. Action: Cllr Fowler
War memorial, basketball net, bench at Swan Bottom: nothing to report
Asset Register: We need to obtain up to date valuations, particularly for the listed assets of the War Memorial and Jubilee Well Action: Cllr Fowler & The Clerk
Local Transport CLlr Fowler realised that the bus timetable at SB is at least three years out of date, so has written to BCC asking for their agreement to remove the timetable board from the board at SB as it is clearly no longer in use. An up to date timetable based on the information on the BCC website is now on display in the PC notice board at SB.
Cllr Weir suggested a paragraph in the next Newlestter reminding all land & property owners of their hedgecutting responsibilities. Action: The Clerk
17/60 Planning applications
Planning – comments submitted:
Outstanding – to be submitted:
Planning – decisions:
17/61 Parish Communications
17/62 HS2 Hybrid Bill
17/63 LAF Matters
17/64 Superfast Broad band
There being no further business the Chairman declared the meeting closed at 21.37 The next meeting will be on 12th September 2017.
SUBJECT TO RATIFICATION AT NEXT MEETING
Liz van Hullen, CLERK